Virtual Business Meetings

Take your business meetings online

Get Started

Virtual meetings — even impromptu ones sparked by fears of a contagion — can be run more effectively, using basic meeting best practices and easy-to-use, inexpensive (or even free!) technology.

Why virtual meetings?

Not being able to work together in the same room with colleagues may become a major challenge.

To make virtual meetings work, you might need to adjust how your team conducts them.  But a small investment in preparedness now can have a huge impact the next time.

What does it take to create great virtual meetings?

Here are some some best practices.

Test Technology

Test the technology ahead of time.

Nothing kills momentum at the start of a meeting like a 15-minute delay because people need to download software, can’t get their avatar setup, etc. Prior to a virtual meeting, all participants should test the technology and make sure they are comfortable with the major features.

Practice App Use

Practice once or twice while you’re still together.

Hold your next staff meeting virtually, with each executive person in their office and hooking into the meeting with no assistance. After the meeting concludes, gather and debrief about the experience.  What went well, and what didn’t?  How can you evolve your virtual meetings to make them as productive as when you meet in person?

Meeting Basics

Stick to meeting basics. 

Prior to the conversation, set clear objectives, and send a pre-read if appropriate. During the session, use an agenda, set meeting ground rules, take breaks, and clearly outline next steps (including timing and accountabilities) after each section and at the end of the meeting.

Presentation Length

Minimize presentation length.

The only thing worse than a long presentation in person is a long presentation during a virtual meeting.  Meetings should be discussions. Background information should be provided beforehand. If someone needs to present, use screen sharing to guide the conversation, so attendees can literally “be on the same page.” But prioritise conversation to maximise the time people are looking at each other.